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LISF grant

Leiden University students and recent graduates sometimes miss out on the regular exchange programmes, despite having an original plan for a project abroad. The LUF International Study Fund can help them by securing funding for their project.

Questions & Answers

Which projects are eligible?

You can submit an application for:

  • Research
  • Education
  • Internships
  • Conference participation
  • PhD preparation

The LISF committee awards grants of between € 250 and € 2,000. Higher amounts are only awarded in exceptional cases. LISF grants never exceed the deficit between expected and incurred eligible costs.

Which criteria should my project meet?

Your application is eligible if the project is based on an original idea, and if you know exactly how you will execute the project, what you want to find out, and what your limitations are. In addition, you need to be able to explain to the committee why your project is unique and deserves support from the LUF International Study Fund.

In order to qualify for a LISF grant, your application needs to meet all of the absolute criteria as well as those relative criteria that apply to your project.

  • Absolute criteria
    You have to meet all of these criteria
    • You are registered at Leiden University and have successfully completed the first two years of your bachelor degree programme or you have recently graduated from Leiden University.
    • You are not going abroad for the entire degree programme.
    • You depart after the LISF meeting, and not before.
    • You are present at the LISF meeting during which your application is evaluated (upcoming meeting dates are listed in our events calendar).
    • You are or become a LUF Student member.
       
  • Relative criteria
    You have to be able to illustrate all of the criteria that apply to your project during the LISF interview at the date of the LISF meeting.

    General relative criteria
    Apply to everyone
    • When evaluating your application, the LISF committee will take into account the level of your degree programme (bachelor, master, research master, PhD preparation).
    • You show great promise as a student, based on your grades and cv.
    • The project fits well into your study.
    • The (academic) added value of your project abroad is evident.
    • You are able to convincingly communicate your motivation and enthusiasm for the project.
    • You show a good understanding of your project.
    • You have a good idea of the best aporach to the project.
    • You can provide a sound budget for the project.
    • You are applying for additional funding elsewhere.

Project-specific relative criteria
Depend on the type of project

  • Research
    The project shows sufficient depth and has a distinct hypothesis/goal that demonstrates why it is necessary and useful to go abroad. The methods, planning, organisation and supervision are solid and justify the expectation that the project can be executed within the designated period. Ideally, your project is original and you are personally involved in the initiation and set-up of the project or you have a personal vision for the set-up of the project and are able to explain why it is important for you to be involved in it.
  • Education
    The added value of the foreign location should be evident, meaning that classes are not available in the Netherlands or offer a research component that augments your application.
  • Internships
    The added value of the foreign location should be evident, and you are able to explain what your contribution to the internship will be. In case of medical internships the added value of the foreign location should be crystal clear.
  • Conference participation
    The LISF committee awards a maximum financial security grant of € 300 for conference or symposium participation, on the conditions that you are a presenter or speaker and that you do your utmost that your faculty or department covers at least a third of your expenses. Your application should include a letter from your supervisor and the abstract of your presentation or talk.
  • PhD preparation
    Your project starts within six months after your graduation from Leiden University and it will result in a proposal for PhD research at Leiden University. The project has a distinct hypothesis/goal that demonstrates why it is necessary and useful to go abroad. The methods, planning, organisation and supervision are solid. You can explain which results you expect to achieve. Your project is original and you have a personal vision for the project. Additionally, you are able to explain the importance of the project as well as your contributions to it.

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How do I complete my application?

Your application should include the completed application form as well as the required seven attachments as explained below. Please send your application form and the seven numbered attachments as one pfd to LISF@luf.leidenuniv.nl. The subject of your email should be: LISF application [your first and surname].

Please note: All attachments should be ordered and numbered as detailed below.

  • Attachment 1 (1 A4)
    Summary. Summarise your project in no more than 250 words. Describe the project, your motivation and the context.
    Clarification of the budget. Explain the costs listed on the application form.
  • Attachment 2 (1 – 2 A4)
    Project description. Describe the project and explain why you need to travel abroad. Include your hypothesis and methodology. The project description should be understandable for people from other subject areas.
  • Attachment 3 (1/2 – 1 A4)
    Personal motivation. Describe how this project motivates and enthuses you, especially in connection with your development until now and your plans for the future.
    Formal relation to degree programme. Explain how the project complements and adds value to your degree programme.
    Contacts. List your supervisors or contacts at Leiden University as well as abroad and explain how they will be involved.
  • Attachment 4
    Letter of recommendation written by your supervisor from Leiden University. This letter should also confirm the connection between the project and your degree programme, as well as any study credits you will receive for the project. In case of conference participation, you should include a letter from your faculty or department that confirms they will cover at least a third of your expenses.
  • Attachment 5 (if applicable)
    Acceptance letter from the organisation/institution abroad.
  • Attachment 6
    Curriculum vitae.
  • Attachment 7
    A certified copy of your academic records, detailing the grades you have received so far or a copy of your bachelor/master transcript (grades).

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How are projects selected?

The LISF committee evaluates all applications on paper during the first round. If the committee considers your application eligible, you will be invited for an interview (see below). If your application is considered ineligible, it will be rejected. You will be notified approximately one week before the LISF meeting.

If your application is considered eligible, you will be invited for a fifteen-minute interview with members of the LISF committee. This interview takes place on the day of the LISF meeting, between approximately 14:45 and 16:15 hours. If you are not available for an interview during this time slot, your application will automatically be rejected. During the interview, the committee will ask you to describe the project, your methodology and your motivation.

Immediately after the interviews there will be a LISF committee meeting to evaluate the projects of all the interviewed applicants.

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Where and when can I find the next deadline / results?

Applications can be submitted several times a year. Make sure you time your application well, so you are able to submit your application before your departure! All deadlines (submission opportunities) and meeting dates are listed in the overview of LISF meeting dates 2017 and in our events calendar. Please submit your application as one pdf document by email to LISF@luf.leidenuniv.nl. Your application will be evaluated during the next LISF meeting. The (anonymised) results of the LISF meeting will be published on this webpage one working day after the meeting. Applicants will also receive a letter confirming the result within fourteen days after the meeting.

Please note: Your application has to be evaluated before your departure and you have to attend the interview during which your application will be evaluated (the interview will take place on the same day as the LISF meeting).

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I have been awarded a LISF grant. What now?

If you have been awarded a LISF grant, you need to hand in a copy of your travel ticket or reservation. Once LUF has received this copy, 90% of the grant awarded will be transferred. You need to hand in a report within two months after your return (see below). Once LUF has received this report, the remaining 10% of your grant will be transferred.

Within two months after your return you send LUF a final report. This final report should consist of a signed financial report, a descriptive report and some photos. The financial overview details the costs you have incurred as well as the differences between your budget and your actual expenses. The descriptive report is a personal story of max. 1000 words in which you describe why you chose to travel to this particular destination, what the goal of your project was, how the project fitted into your studies, how your studies will help you in the future, and what the (professional and personal) added value of the trip has been. In addition, you should send LUF some digital photos (preferably via www.wetransfer.com) that clearly demonstrate what you did during your project. Your descriptive report is automatically in the running for the LISF prize. Your report and photos become the property of LUF and can be used in LUF publications.

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I heard that I can win a prize?

Applicants and recipients of a LISF grant compete for the following prizes:

  • Janneke Fruin-Helb Grant
    Applicants whose LISF project demonstrates exceptional quality and creativity can be nominated for the Janneke Fruin-Helb Grant (max. € 2,250). It is not possible to apply for this grant.
  • LUF International Study Fund Prize
    The descriptive reports written by recipients of a LISF grant (see above) are automatically in the running for the LISF Prize of € 500. The LISF Prize is awarded annually.

LUF will notify all applicants whose application or descriptive report has been nominated for the Janneke Fruin-Helb Grant or the LISF Prize.

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