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Study trip grants

PhD students from Leiden University can apply for a study trip grant from LUF.


  • The maximum study trip grant awarded by LUF is € 2,000.
  • Your department or faculty should contribute at least one third of the total costs.
  • The LUF grant can only be used for travel, accommodation, costs of living, visa and vaccinations. Please note that you will have to hand in your receipts when you submit your expenses form.
  • A personal contribution of 300 euros (for costs of living) on a monthly basis is required, to be included in the budget form as income.
  • Incomplete applications will not be considered.
  • LUF provides financial security grants, which means that the amount that is paid out never exceeds the amount spent, even if this amount is lower than the amount originally awarded. Example: If LUF has awarded you a grant of € 500 but you only spend € 375, you receive no more than € 375.
  • PhD students can only apply if they have never received a conference participation grant or study trip grant from LUF before.
  • Submit your application on time, so that the committee can evaluate the application before the activity takes place. Activities that take place before the meeting are not eligible. The committee meets several times a year. Current deadlines and meeting dates can be found in the meeting schedule.

All applications are evaluated by the Committee for Academic Expenditure (Commissie Wetenschappelijke Bestedingen, CWB), which consists of representatives from Leiden University's seven faculties.

Apply now

Applicants should fill in the application form and budget form study trip. Please e-mail your application form with all required attachments as stated below to Deadlines can be found in our meeeting schedule.

1. Motivation
Motivate your application, including a brief description of the topic in relation to your research.
2. Recommendation
A written reference by your supervisor.
3. Budget form
Use our  budget form study trip (Excel) to calculate your grant application. Please include information about other (potential) grant awarding institutions.  
4. Proof of financial support from the Leiden University
With this document you proof that at least one third of the expenses for travel, lodging and registration is carried by a faculty or department within the Leiden University. 

See also



If you have a question about grant application requirements and procedures, please contact us via +31 71 513 0503 or


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