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Participation in a conference abroad

Doctoral candidates at Leiden University can apply for a grant for participation in a conference outside the Netherlands.

Application and selection

If you would like to apply for a grant to participate in a conference, please read the CWB grant conditions – Participation in a conference abroad to check whether your conference or workshop is eligible for a grant from the Committee for Academic Expenditure (Commissie voor Wetenschappelijke Bestedingen, CWB). If you meet all the criteria, you can submit an application using the Application Form – Participation in a conference abroad. Please read the information about applying for participation in a conference abroad for more information about what you need to submit and the application procedure. 

Applications will only be considered for activities that are due to take place after the date of the next meeting. Please see the CWB meeting overview for the meeting dates and submission deadlines. 

If you have any questions, or if you would like to discuss your application, please feel free to contact Henk Snijders (Secretary for Allocation of Funds) by e-mail to CWB@luf.leidenuniv.nl or by telephone on +31 (0) 71 527 49 03 (Mon-Thu).

Stricter conditions
Due to significant interest, as of 2016 grants for participation in an overseas conference are only available to PhD candidates who can show that they do not hold a salaried position, meaning that they do not have a paid employment contract with Leiden University, the LUMC or a related institution. However, doctoral candidates who have a zero-hours contract or a personal grant and external PhD candidates are eligible. The faculty in question must confirm in writing that a candidate does not have a salaried position; this confirmation must be attached to the application.


We must receive the expenses claim for your project no later than three months after the project is completed. Please submit your expenses claim using the form for CWB expenses – Participation in a conference abroad. The expenses claim must include certain information. Please attach the following information to the form:

  • Financial expenses claim (please use the claim form)
  • Descriptive report 
  • Photographs of the conference

Please see the criteria for the CWB grant final report to find out what you need include in your descriptive report. The expenses claim will provide the basis for the grant amount to be decided and paid, and it will help us to show alumni, donors and potential donors what their support has achieved. Your report and photographs will become the property of the Leiden University Fund (LUF) and may be used for publication purposes.

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